Time-Block to Create Your "Perfect Week”
Decide how you want to spend your time. If not, someone else will decide it for you.
🤔 What is it?
When I consult businesses or any type of business leader, I always ask them one simple question: "How do you actually spend your time?"
Then, I follow up with: "Now, if you could decide for yourself, how would that look?"
Surprisingly, after working with over 100 companies and leaders, very few have ever asked themselves these questions.
Instead, they let others run their calendars and control their time, leading to spending entire days on low-value tasks like answering emails or attending meetings. While these tasks are necessary, they don't grow or scale your company.
That growth comes from new initiatives and projects that require deep, focused work—time to think and strategize.
The problem is, that most leaders end up operating in default mode, rarely questioning whether they’re spending time on the right things.
❓ So, the key question becomes:
Are you spending your time on the tasks that drive the most value?
📝 Complexity score (and why)
Score: 1/10
This tool is incredibly simple to implement, and the benefits are massive. That's why I always start with it.
However, before asking yourself (or your employees) how you spend your time, it’s important to give a little heads-up. I suggest asking 1-3 days in advance for them to note down their daily activities and time spent (e.g., "emails → 2 hours, meetings → 4 hours").
🤔 How to implement? Here are 3 things to consider
1) Create your own perfect week ✅
Figure out how you want to use your time. Want my free “perfect week” template?
Send me a DM on LinkedIn and I’ll share it right away.
2) Let your energy levels guide you ⚡️
If you’re a morning person like me, tackle your high-priority tasks first thing in the morning—before checking emails.
I give myself 30 minutes to skim through emails in case there’s anything urgent but save my mental energy for deep work.
For me, meetings drain energy, so I schedule them in the afternoon, using the mindset: "First create, then consume."
Other people may find meetings energizing, and that's fine too—just align your schedule with your natural energy flow.
3) Show in your shared work calendar 🗓️
If you don’t plan it, you won’t do it. And if your colleagues don’t know your day and whether you’re available or busy, they will become intruders to your work and not collaborative partners (which they are supposed to be).
How do you structure your day? Hit me up in the comments! :)
Talk to you soon 👋
Casper
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The Effectivity Playbook: My toolbox with the 20 most popular effectivity tools (incl. implementation guides)
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